TOWN OF OCEAN CITY
FISCAL YEAR 2018 ADOPTED BUDGET
TOWN SPONSORED EVENTS AND FESTIVALS
Private Event Revenue includes revenue from Bikefest, the Car cruises and application and Permit fees. Revenue from trailer permits for the two car cruise events and Bikefest has been estimated at $22,500. Equipment usage fees are also included in this line item and have been estimated to increase $12,000. Winterfest fees remain at $5 for everyone twelve and older. Estimated revenue for Sunfest decreases, while the estimates for Springfest and Winterfest are projected to increase. Special Event revenue has been estimated at the FY 17 adopted level, and includes revenue from OCtoberfest and sponsorship revenue for the Christmas parade. Corporate Sponsorships include funds received from the beverage franchise and Esskay.
Since FY 09, the full-time staff has been reduced from six full-time positions to five. One of the positions, the Private Events Coordinator was converted from full-time to part-time in FY 10 and then was converted back to full-time in January of FY 15. Salaries in FY 18 reflect funding of a step increase effective January 1, 2018. Salary expenses in the FY 16 actual column include costs for labor from other city departments for Sunfest,Winterfest and Springfest. The FY 17 Adopted budget and the FY 18 Proposed budget do not include labor costs for other departments. These costs will be adjusted in future budget amendments. Projected benefit costs for health insurance, pension contributions and unemployment increase for this division.
CHANGES IN OPERATIONS:
Contracted Services includes the annual allocation per MOU to the Airshow for $35,000. Entertainment expenses for the Town’s festivals continue to be the major expenditure for festivals. $338,000 has been budgeted for entertainment costs for all events and festivals in FY 18. Entertainment in Sunset Park has been included at $3,500. Fireworks for July 4th and New Year’s Eve have been budgeted at $65,500. Funds for the continuation of the Halloween celebration have been included, as have funds for the Ocean City Christmas parade. Dance parties at Caroline Street will take the place of Concerts on the Beach. Other major expenditures in this division are tent rental, accommodations for the entertainers and back-up services for the shows. Tent rental expense is budgeted at $181,253 and increased over $60,000 in the last contract. Refurbishment of Winterfest displays has been budgeted at $29,723. Supplies and Materials increase slightly and include replacement bulbs for the trees of light on Baltimore Avenue and Philadelphia Avenue and the cost to replace 24 picnic tables used at Sunfest and Springfest. A replacement storage trailer to store the Winterfest decorations has been budgeted in FY 18 at $9,000. Purchases for resale increase $5,000 for Winterfest and contributes to the increased estimate for Winterfest revenue. Vehicle maintenance increases and reflects the transfer of maintenance costs for the Special Events trailers from the Parks division. The allocations for Vehicle lease, insurance and IT Services increase for FY 18. Funding for the replacement Winterfest pavilion structures and the replacement Winterfest 50’Christmas tree were funded in FY 16 by recognizing Winterfest revenue exceeding the budget estimate. As these purchases were not made in FY 16, the unspent funds went into fund balance in the General Fund and will be recognized and included in Budget Amendment number 2 in FY 17 to cover the purchase price.